WHISTLE BLOWING POLICY

1.0 INTRODUCTION

In line with corporate governance practices, Board of Directors and Management of XL Holdings Berhad (“the Group” or XLHB and its subsidiaries) encourage its employees and associates (“the reporting individual”) to report suspected and/or known misconduct or improprieties in matters of financial reporting, compliance and other malpractices at the earliest opportunity, and in an appropriate manner provided in this policy.

 

2.0 OBJECTIVE

The objective of this policy is to provide and facilitate a mechanism for any reporting individual to report concerns about any suspected and/or known misconduct, wrongdoings, corruption, fraud, waste and/or abuse.

 

3.0 IMPROPRIETIES MATTER

This policy not only covers possible improprieties in matters of financial reporting, but also: 

  • Any unlawful or illegal activities, whether criminal or breach in civil law;
  • Breach of policies and/or procedures;
  • Theft, embezzlement or dishonesty;
  • Bullying and harassment;
  • Endangerment of an individual’s health and safety;
  • Profiteering as a result of insider knowledge;
  • Gross mismanagement;
  • Conflict of interest;
  • Misuse of information; and
  • Any other similar or related irregularities.

 

4.0 WHISTLEBLOWER PROTECTION

The identity and personal information of the whistleblower who makes a disclosure in good faith shall at all times be protected and kept confidential under the Whistleblower Protection Act 2010. This Act also provide whistleblowers with immunity from civil and criminal proceedings, and protect them from any act prejudicial effect of disclosure has been made. Protection is also given to those who have connection / relationship with the whistleblower.

 

5.0 REVOCATION OF WHISTLEBLOWER PROTECTION

The protection will be removed if it is found that the whistleblower was also involved in the following improper conduct disclosures pursuant to section 11 of the Whistleblower Protection Act 2010:

  1. where the whistleblower himself has participated in the improper conduct disclosed;
  2. known to the whistleblower to be false or untrue;
  3. frivolous or vexatious;
  4. principally involves questioning the merits of government policy, including policy of a public body;
  5. the disclosure is made solely or substantially to avoid dismissal or other disciplinary action; or
  6. the whistleblower, in the course of making the disclosure or providing further information, commits an offence under this Act.

 

6.0 WHISTLEBLOWING CHANNEL

Reporting of any Improper Conduct can be made through complete the form below, and the form will be sent directly to the Senior Independent Non-Executive Director, Mr Jason Fong Jian Sheng.

Where possible, the whistleblower is encouraged to disclose his/her contact details as we may need more information concerning the alleged activities reported.

Whistle Blowing Form (click this link for the form)

 

7.0 REVIEW AND DISCLOSURE

The Board will review the policy regularly to ensure that it continues to remain relevant and appropriate.

 

Revised and approved at Board of Director meeting held on 16 August 2024